Meeting Planning
Services

Hotel Site Selection | Travel Planning | Comprehensive Meeting Planning

From site selection to site inspection, Premier will work to secure the perfect site and rate for your meeting and event. Whether you are planning a small or large corporate or medical event, we are here to help.

Premier can book 10 or more rooms per night at any location around the world, FREE of charge to you and your corporation.

Our team will coordinate any event from a corporate meeting to a special event and we assist to secure hotel and meeting rooms for conferences, conventions, trade shows, product launches, sales meetings, incentive trips or meetings.

01

Hotel Site Selection

Selecting The Right Site Should Be Mission Critical

Finding the right place for your event is often much more than setting a date and selecting a location.  Every spectacular event – whether it a Corporate Meeting or Incentive trip – starts with destination research and site selection.

Site selection can be intimidating with all the options available. It is one of the most critical decisions and one we take very seriously as it will be the benchmark of the events success.

At Premier, we take on the responsibility of researching and choosing the right location for your event. Over the years we’ve built distinguished relationships with many hotels, venues and vendors around the world and that gives us the ability to negotiate a GREAT DEAL FOR YOU!  We help you to pick the right destination that is carefully matched to your desires, needs and objectives.  It’s all in the little details.

Some of the planning and management services we provide include:

  • Destination research
     

  • Site selection, site inspection, and contract negotiation – we visit the hotel or resort to ensure the meeting space and accommodations meet your requests – paying close attention to theme, décor and floral
     

  • Coordinate travel for participants
     

  • Contract review and negotiation
     

  • Food and beverage review:  Inspection of dining areas, food services and coordinate theme dinners, leisure activities, award banquets, and any other needs specific to your meeting

Hotel and site selection is completely FREE to your company. We also offer company rebates for using our Hotel Site Selection services.

 

Connect with us today to learn more about this service. 

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01

travel Management

Let us “sweat” the travel details for you!

Our team takes the hassle and worry about travel coordination out of your hands – and into the hands of our dedicated experience travel planning staff.

Some of the services we provide are:

  • Manifest Coordination
     

  • Airline booking, itinerary management and coordination
     

  • Group airline travel discount and negotiation
     

  • Group ground transportation / rental car, shuttle services and limo arrangement and discount    negotiation
     

  • Meet and Greet
     

  • Airport Transfers
     

  • VIP Arrangements
     

  • Event Transfers

01

CONFERENCE MANAGEMENT

Ensure Your Conference Event Success With the Right Management and Planning Partner. Premier Meeting Services conference event management and planning services can help create programs that will enhance your current conferences.

Our expert staff will manage your complete project or serve as a partner to your team.

We begin each initiative with the end in mind – what you are looking to accomplish, down to the last detail and then we go to work – putting all of the pieces together to ensure the best outcome.

Some of the planning and management services we provide include:

  • Site selection, site inspection, and contract negotiation
     

  • Coordinate travel for participants
     

  • Provide welcome gifts to participants
     

  • Oversee meeting production and management
     

  • Coordinate theme dinners, leisure activities, award banquets, and any other needs specific to your meeting
     

  • Registration Manage – pre-meeting registration and on-site registration through web based registration; Provide confirmation email with receipt for conference
     

  • Guest speaker and entertainment booking – Liaise with client to book talent for the event or specific venue
     

  • On and off property activities – Coordinate individual and group activities specific to destination and/or theme of event
     

  • Exhibit hall management

01

FULL-CORPORATE MEETING PLANNING

We can help you design corporate, company and executive meetings of any size.  We pride ourselves on flawlessly executing your event.  Your success is our security.   From executive retreats, to large company and group incentive meetings – our plan is to remove you from all of the intricate details of planning to execution, paying close attention to detail along the way – so you don’t have to.

  • Blueprint – a clear vision and purpose

  • Create and Plan – the overall process flow

  • Facilitate – small to large group meetings, activities and break-out sessions.

  • Create – engaging activities that help to develop key learnings and new insights

Some of the planning and management services we provide include:

  • Site selection, site inspection, and contract negotiation

  • Coordinate travel for participants

  • Provide welcome gifts to participants

  • Oversee meeting production and management

  • Coordinate theme dinners, leisure activities, award banquets, and any other needs specific to your meeting

  • Registration Manage pre-meeting registration and on-site registration through web based registration; Provide confirmation email with receipt for conference

  • Guest speaker and entertainment booking  

  • Liaise with client to book talent for the event or specific venue

  • On and off property activities

  • Coordinate individual and group activities specific to destination and/or theme of event

02

REGISTRATION MANAGEMENT
It All Starts With the Registration Process…If It’s Easy – They Will Come

We make the managing your meeting and event registration process E.Z. so you can achieve maximum attendance!

Some of our services include:

  • Development of online registration forms – with comprehensive reporting – so you can    always see how your registrations are progressing in real-time.
     

  • Pre-registration support – we provide front-line support for your team and attendees
     

  • Information desk – We assist attendees on-site by answering question and communicating your policy and information

  • Personal attendee touch – we work individually with each attendee, assist with their    registration, travel and manage substitutions, changes and cancellations

  • Badge design, printing

03

ONSITE MANAGEMENT

Leave the “On-Site” details to us!

Premier’s on-site management services are designed to take the headache out of managing your event – so you can concentrate on a productive meeting or just having fun.  While your meeting, special activity, award ceremony, celebration or recreational activity – you’ll know that our on-site management team is there providing constant support to your guests from beginning to end.

On-site management services:

  • Arrive at venue early to ensure meeting needs are met
     

  • On-site staff coordination
     

  • Meeting room facilitation, coordination and setup
     

  • Coordinate with hotel to ensure your meeting proceeds flawlessly
     

  • Coordinate with hotel, food and beverage to re-confirm all details are in place
     

  • Coordinate staff members and manage registration desk
     

  • Ensure all lodging needs are met
     

  • Coordinate ground transportation to and from airport
     

  • Video and photography coordination