Tried & True? Is the Best Event Planning Outdated for the New Year?

New ideas are always valuable. But as they say, ‘if it ain’t broke, don’t fix it!’ Effective event planning means not only replacing unsuccessful ideas, but also determining what works well already and preserving that. As your business prepares for 2017, hold on to proven practices, such as:

Intuitive Invites

With the advent of online invites, Facebook events and other quick, easy ways to advertise events, many firms assume that they don’t need to send out professional invites. A Facebook event may get the message across, but sometimes it’s not the best way to drum up excitement for your conference or trade show. A professional, crafted invitation shows care and consideration, leading the people you invite to view your event as a valuable and interesting experience.

This doesn’t mean you can’t take advantage of the many benefits of web communication— a digital invite can be just as beautiful and engaging as a mailed one. But make sure to preserve the same level of professional quality and attention to detail.

Travel Tenacity

Travel incentives remain one of the most effective ways to motivate employees and guests for an event, and for good reason: no amount of money or vacation time can match the excitement of taking on a new city. The rise of the Internet has only reinforced the importance of this method. Employees are now bombarded with images of distant cities, and want a chance to experience them on their own. Traveling together to a company event also cements bonds between your employees, giving them the opportunity to really get to know one another in a world full of distractions.

Thus whatever your budgetary and business needs, find a way to hold events in different cities, choosing new, exciting destinations for each endeavor.

Hotel Haggling

When booking a hotel or conference room for an event, firms often assume that the venue’s website lists all their options. In fact, many hotels are willing to offer lower prices or better service to savvy customers. You can gain access to these deals through traditional haggling tips, such as:

  • Naming Your Needs- List everything you desire before you set a price. This sets the parameters of the deal, ensuring that nothing you want will be left out.
  • Picking A Price- Announce the amount you are willing to pay for the aforementioned services, making it clear that you are willing to choose another venue if you don’t get the deal.
  • Print Prudence- Once the hotel staff offers you the deal you want, make them specify every detail in writing. This prevents them from backing out later on or adding extra charges that you did not discuss.

The Internet does not obviate haggling. As old as these strategies are, they remain a crucial source of savings and better service for event planners.

Planning Professionals

With so many resources available online, you may think you can handle event planning all on your own. Hiring a professional planner, however, is still a good investment. Planning experts spend their careers studying travel trends, pricing practices, and other details that impact the success and affordability of events. Through careful planning, these professionals will save you time and money while making sure every element of the event goes off without a hitch. They will thus more than make up for the cost of hiring them.

Premier Meeting Services embodies the best of event planning practices, generating new ideas while preserving and expanding what already works. For more information on making the most of your company conferences, visit our website today.

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